Student At-Risk Form

Supporting students sometimes requires assistance beyond regular classroom communication. The Student At-Risk Form was created to help adjunct faculty connect students with the appropriate institutional support resources when additional concerns arise that may impact student success.

This page provides guidance on when to use the form, how to access and complete it within Canvas, and answers to frequently asked questions. The goal is to make the process clear, supportive, and easy to use so faculty can confidently refer students who may benefit from additional outreach or support services.

Faculty should continue regular communication with students regarding coursework, participation, and encouragement through Canvas and other normal course communication channels. The form is intended to supplement—not replace—those ongoing interactions when additional support may be needed.

When to Submit the Form

When in doubt, if you believe a student may benefit from additional support or outreach submitting the form is always appropriate.

Accessing the Form

Follow the steps below to access the Student At-Risk Form in Canvas:

Log into Canvas
From the left global navigation menu, select Help.
At the top of the Help page, locate Student At-Risk Form.
Click Student At-Risk Form to open the form.
Complete and submit the form as needed.

How to Submit the Form

Use the steps below to complete the Student At-Risk Form in Canvas. Expand each section for guidance.

Part 1: Course Selection

In this section, select the academic term, locate and select your name from the Faculty dropdown menu, and then choose the appropriate course from the Course – SIS ID dropdown menu.

Academic Term:

Start by typing “SC”, followed by the module start date using numbers.

Example format:
SC 6/08/26 – 7/31/26 (8 wk)

As you type, a dropdown will appear—select the correct term that matches the module dates.
Important: Always use SC (never SP).

Faculty:

From the Faculty dropdown menu, select your name. You can scroll through the list or begin typing your name to quickly locate it.

Important: You must select the Academic Term before you can locate and select your name from the Faculty dropdown menu.

Course-SIS ID:

After selecting your name in the Faculty field, the Course – SIS ID dropdown will automatically populate with the course(s) you are teaching for the selected term.

Only courses assigned to you will appear.
If you teach multiple courses, all of your assigned courses will be listed.

Example: MGT-430 – 52257

MGT-430 is the course code.
52257 is the SIS ID.

NOTE: The SIS ID is a unique system-generated identifier that helps ensure your submission is associated with the correct course.

**To select your course, simply look for the course code. You do not need to memorize or know the SIS ID.

⭐ Where to Find the SIS ID in Canvas

Most faculty will not need the SIS ID. However, if you need to verify the SIS ID for a course:

Open your course in Canvas.
Select Settings.
On the Course Details page, locate the SIS ID.

Part 2: Student

A list of students enrolled in the selected course and section will appear.

You may:

Use the dropdown menu to locate the student, or
Start typing the student’s name to filter results

Click to select the correct student.

Part 3: Subject

Enter a brief, clear subject line. It does not need to be long. Just a short summary of the concern.

Part 4: Topic and Subtopic

The topic will automatically default to “Student Concern.” No action is needed for the topic field.

For Subtopic, select the option that best matches the concern:

Misconduct
Academic need
Tutoring needed
Other academic needs (life change/behavioral need, LOA, Withdraw, Other)

Part 5: Description

The description should include all key details needed for follow-up or action.

A strong description answers:

What is the issue or need?
What support is being requested?
Why is this support needed?
What context is important for routing?

Example (Helpful):
“Student shared that they are experiencing a family emergency and may be unable to meet assignment deadlines. Student is requesting guidance on available support resources.”

Not helpful:
“Student is having issues.”

Part 6: Priority

Select the appropriate priority level:

Action Needed (most common selection)
Informational

Part 7: Submit

Click Submit to send the form.

▶ Prefer a visual demonstration? Watch the short walkthrough for a complete overview of the submission process.

What Happens After Form Submission?

After you submit the Student At-Risk Form, a case is automatically created and routed to the appropriate support personnel for review. Depending on the nature of the concern, this may include a Program Director, Success Coach, or another member of the student support team.

The assigned staff member reviews the information provided, conducts any necessary outreach, and works with the student to connect them with appropriate resources and support services. All follow-up activities are documented and tracked through Salesforce to help ensure the concern is addressed.

Because many cases involve confidential student information, faculty will not typically receive updates regarding the outcome of the case. However, if an action or decision directly impacts the instructor’s role, such as an approved accommodation, academic integrity outcome, or other course-related action, the appropriate department will communicate that information to the instructor.

Initial review of submissions typically occurs within 1–2 business days, with follow-up timelines depending on the urgency and complexity of the concern. If faculty need clarification on whether a submission was received or are unsure about status, they may reach out to their Program Director for confirmation.

Once the appropriate actions have been completed, the case is closed in Salesforce. The Student At-Risk process is designed to ensure concerns are routed to the appropriate support team, reviewed, and addressed while protecting student privacy.

FAQ

Still Have Questions? Check the FAQs below.

Q: How do I choose the Priority level?

Select Action Needed if the student may need follow-up, support, or outreach from another department or service. This is the most common choice and should be used whenever someone needs to step in or provide assistance.

This also includes situations like possible plagiarism or AI-related academic integrity concerns, where you as the instructor may need guidance or a formal review to determine next steps.

Select Informational only when you are sharing a concern for awareness and no follow-up or intervention is required.

If you are unsure, choose Action Needed.

Q: What Level Of Detail Should I Include In The Description?

The Description section should include all key details needed for action.

A strong description answers:

What is the issue or need?
What support is being requested?
Why is this support needed?
What context is important for routing?

Example:

“Student submitted a assignment 4 that appears to contain content copied from an online source without citation. Similarity review indicates substantial overlap with published material. Faculty is requesting follow-up regarding a potential academic integrity concern.”

Not helpful:
“Student plagiarized.””

Q: What Are Adjunct Faculty Responsibilities After Submission?

After submitting a form, adjunct faculty should:

Continue normal instructional communication with the student in Canvas
Respond to PD requests for clarification or context if contacted
Avoid submitting duplicate escalations unless new or significant information arises

Q: What Should I Do If I Suspect An Academic Integrity Issue?

If an academic integrity concern is suspected, it should be documented and submitted through the Student At-Risk Form.

Faculty should:

Use objective, factual language
Avoid assumptions or accusations
Focus on observable evidence (e.g., writing differences, similarity to sources)

The Program Director (PD) will review the concern and determine appropriate next steps.

Q: What Happens After I Submit The Form?

Once submitted through Canvas:

The form is routed to Salesforce and a case is created in the student’s profile.
The appropriate department or individual is notified based on the selected topic and subtopic
Responsibility for next steps transfers to the designated support team (Program Director, Success Coach, etc.)

The Program Director will determine appropriate next steps, which may include:

Academic follow-up or intervention
Referral to student support services
Additional review or documentation as needed

Q: Will I Receive Updates After Submission?

Submissions are routed to the appropriate support team. Follow-up may occur if additional information is needed.

In many cases, the Program Director coordinates next steps directly with the appropriate parties involved, including the adjunct.

Due to confidentiality and student privacy considerations, faculty may not always receive detailed outcome information.

Q: What is the SIS ID number in the Course dropdown?

The SIS ID is a unique course identifier used by the University’s Student Information System (SIS). It helps distinguish courses that may have the same course code or multiple sections and ensures your Student At-Risk submission is associated with the correct course. In most cases, you do not need to know or use the SIS ID. Simply select your course by its course code (for example, MGT-430). The SIS ID is included for identification purposes only.

If you ever need to verify the SIS ID for a course, open the course in Canvas, select Settings, and view the Course Details page, where the SIS ID is listed.